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WHAT IS THE APPROVAL OF SUPPLIERS?
Increasingly named, approval of suppliers It is a comprehensive analysis process, is performed in order to determine that a provider is suitable for particular service or product conforms to the requirements of the organization.
Approval of suppliers is intended to, when subcontract project, Firm with a register of suppliers capable of operating within the same standards.
This process saves time and promotes quality service at the best price.
WAYS TO APPROVAL OF PROVIDERS
Depending on the needs of the company or the existing relationship with the supplier, el procedimiento para perform supplier approval may be by:
The supplier approval by audit is the most common. The process consists of several phases in which it seeks to gather useful information through questionnaires, reports and visits to suppliers. Once the data capture phase, the necessary points are analyzed to assess whether the provider is suitable or not.
Depending on your activity, this approval system may be the most convenient for your company. The supplier approval by testing, preferably it has as the product quality. Este método se basa en examinar los productos que comercializa cada proveedor para decidir si son adecuados o no para la empresa.
This methodology is used by companies with a long history, since it is establishes collaboration with suppliers based on previous experiences. In this way, la organización ha podido corroborar el correcto desempeño y la capacidad de aprovisionar con los productos requeridos por la compañía. Within the qualification approval of suppliers through historic, la empresa tendrá como preferencia aquellos que dispongan de certificaciones o que cumplan con los requisitos establecidos por la empresa.
PHASES OF APPROVAL OF SUPPLIERS
The supplier approval is staggered in which, points to be taken into account when evaluating providers are established.
The steps to carry out a supplier approval They are as follows:
1. List and Vendor Review
In this step you looking to find what are considered potentially suitable suppliers to work on the main company. This preliminary study can be classified into categories according to the needs of each provider.
2. Formularios de verificación
Prepare an evaluation plan which materialize the aptitudes, competencies and skills stipulated by the company, agilizará en gran parte el proceso homologación de proveedores.
In addition to helping the company in the selection process, have an evaluation plan as defined both generic range, offers common approach in the procedure, putting on equal terms to suppliers who are in this phase.
On the other hand, More and more companies decide to optimize time and resources doing this type of forms in digital format. Thus, the approval process is streamlined both when collecting data providers, as carrying out analysis and verification company.
It is recommended that two types of questionnaires, one standard and specific one by category.
3. Resultado de los formularios
Once completed the previous step, must be established objective analysis system to analyze the data collected in previous questionnaires.
As in point 2, perform data analysis on a standardized guidelines, ayudará a decidir de una manera más justa y acertada.
4. Visita a los centros de trabajo de los proveedores
Visit the workplaces of suppliers, It ensures that the data collected in the questionnaire are true, check that the facilities meet expectations and are suitable for carrying out the activity of the company in case of subcontracting.
You are audits also possible evaluate workers perform their activities in the workplace itself.
5. Homologation report
Complete the process, we reached the last step, develop a document to determine if the vendor in question is suitable o no para ser añadido al registro de homologación de proveedores de la empresa.
Demand suppliers prepared, It makes terms like approval of suppliers are increasingly common in the sector. Quality and risk minimization, It is now the target.
On the other hand, document management plays a key role in choosing suppliers, because by documenting, subcontractors can prove how the day the distributor and consciousness with which it operates is, brindando a la empresa la posibilidad de descubrir costes ocultos en los proveedores de servicios.
This information, evitará futuros imprevistos a la empresa cuando sus proveedores tengan que entrar a desarrollar su actividad dentro de las instalaciones de la empresa. Coordination of business activities is the day-to-day sector of contracts and subcontracts, disponer de la documentación actualizada y verificada no solo califica de forma positiva a los proveedores, but it creates an environment of safety and occupational health and avoids problems of access to facilities outside the company origin.
In order to free your company from this documentary charge, we offer you Coordinaplus, an intuitive document management platform CAE which complemented the experience of our team of technicians / as in PRL helps you forget CAE management and penalties that may result if not done properly, can invest the time and resources on more strategic areas of your business.